More Opportunities

Mwakilishi · 2009-01-29T07:08:29+00:00

Call for applications Action Against Hunger (ACF)-USA is part of the ACF-International Network which works to save lives by combating hunger and diseases that threaten the lives of vulnerable communities, through nutrition, food security, water and sanitation, health and advocacy. ACF-USA is looking for a suitable candidate to fill the following position; DONOR PORTFOLIO AND EXTERNAL COMMUNICATIONS OFFICER . Reporting to the Country Director, the Donor Portfolio and External Communications Officer will play a key role in the coordination team. S/he will help in external communication as well as provide support to the Country Director, Coordinators and Program Managers to ensure that projects are properly reported, documented and communicated in line with ACF-USA policies, procedures and Program development. The duties and tasks for this position include to: Increase the quality and timely reporting as well as follow up; Support and lead in proposal development; Support the country strategy; Manage all donor contracts; Develop and implement the external communication strategy. Qualifications & Skills Required: A Bachelors Degree in Social Sciences/Management/ Economics/Development. A minimum of 2 years working experience with an INGO Excellent coordination skills to facilitate inter-agency/department/mission collaboration. Excellent presentation and editing skills, with ability to publish documents Excellent computer skills (word/excel/powerpoint/publisher/acrobat) and experience using and updating databases. Demonstrated background in Socio-political knowledge of Kenya/Somalia preferable. Demonstrated knowledge of proposal and report writing with a good understanding of donor requirement, project assessment and implementation tools. Fluency in English and Kiswahili with good written communication skills. Ability to perform multiple tasks within short deadlines without compromising quality. Good interpersonal skills with ability to establish and maintain effective working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity. Good organisational skills with capacity to work independently and take initiatives. Willing to travel to remote areas. This is a contractual position on a 2 year renewable basis. This position is based in Nairobi with travel to the field. Closing Date: 23rd January 2008. Interested candidates should forward their applications including a cover letter and curriculum vitae, copies of certificates and telephone contacts or email addresses of 3 referees preferably former supervisors to: Human Resource Office Action Against Hunger-USA Amboseli Road, Gate 13 Off Gitanga Road Lavington, Nairobi PO Box (00623) 39900 EMAIL: hr.ke@acf-international.org PLEASE NOTE THAT SHORTLISTING WILL BE CARRIED OUT AS APPLICATIONS ARE RECEIVED. Action Against HungerUSA will not answer any telephone query regarding the position. Only short-listed candidates will be contacted for interviews. URGENT VACANCY ANNOUNCEMENT Job Titles: Sudan Program Director Duty Station: Nairobi Closing date of Application: 30th January 2009 Christian mission Aid is urgently in need of a Sudan Program Director Christian Mission Aid, an International Christian disaster response and development organization, who has worked in South Sudan since 1993 in areas of Primary Healthcare, Food Security, Capacity building, Comprehensive Eye Care and Christian Outreach programs. Main Objectives The Program Director will provide strategic leadership, management, administration, planning, organizational controls necessary to accomplish our field objectives in South Sudan. The Program Director is responsible for determining overall sectoral needs and shaping CMA's response to these perceived needs. This process entails data collection, proposal writing and presentation, and donor solicitation and reporting.. The Program Director must have an up to date understanding of the political situation in all the areas of South Sudan, and knowledge of how this affects the security of all CMA teams in the field. The Director must also maintain a current knowledge of population and sectoral needs and potential CMA response. This will necessitate constant contact with counterparts, partner NGO's, and the UN bodies, along with ongoing assessments into South Sudan itself. Key Responsibilities 1. Supervise and monitor all field programs from the initial request for services, through the assessment and grant proposal submission, and throughout the implementation of all CMA South Sudan Projects. 2. Will write project proposals to present to our funding agencies, governments and other donors in order to present to them new projects ideas or submission of proposals for the continuation of the present programs of CMA. 3. Work closely with the Project Manager to design CMA projects to reflect the assessed needs of the entire program, and shape them in relation to the sectoral strategies laid out by the GOSS. 4. Assist the Project Manager to ensure program implementation as outlined in granted proposals, and submit documentation and reports as required by Africa Director, Donors and UN agencies. 5. Maintain working relationship with present donors and actively attempt to broaden existing donor base. 6. Networking with other NGO's working in South Sudan to assure a consistency of strategy, for possible collaboration and working with new partners in the areas CMA operates. 7. Will lead capacity building processes of government units, local NGOs and Sudanese Churches. 8. Supervise all South Sudan budgets in a responsible way to ensure projects stay within the budget guidelines. 9. Make frequent visits to the field sites to assess project implementation and provide support to sector coordinators. 10. Assist in the formulation of a policy and procedure manuals for South Sudan projects that includes; job descriptions for staff positions, CMA policy for common situations, and written procedures for common activities. 11. Represent the South Sudan projects in fund raising and public relations efforts. PERSONNAL SPECIFICATION ESSENTIAL DESIRABLE Academic Qualifications Degree in social sciences,Anthropology or other related areas Master degree in Business Administration Professional: Extra training in project management, proposal and report writing, monitoring and evaluation Special aptitudes Effective oral and written communication skills Ability to evaluate problems and determine appropriate action Good understanding and implementation of good relief development projects with a least 3yrs experience. Good interpersonal skills and cross-cultural experience Good team builder with good leadership skills Ability to communicate effectively with donors internationally Personal Attributes A mature Christian . A person of integrity. Highly analytical and organized person with a high degree of initiative. Technical expertise: Technical expertise in composing comprehensive project proposals , report writing, monitoring and evaluation and people management 3 yrs experience Work experience: At least 3 years working in project management 5 years Special requirements Energetic, enthusiastic and a flexible attitude towards work Frequent travel to different locations in Sudan to monitor projects and for meetings.35% of the program time. Genuine commitment to the core values of the NGO Applications and curriculum vitae should be emailed through; hr@cmaid.or.ke Post through; The Personnel Manager CMA P O Box 57351-00200 Nairobi I. Position Information Job Title : Human Resources Analyst Type of Contract: Fixed Term Level: NOB (Equivalent to ICS-9) Supervisor: HR Specialist Duty Station: Nairobi (with possible relocation to Somalia) Date of Issue: 20th January 2009 Closing Date: 4th February 2009 II. Organizational Context Under the guidance and supervision of the HR Specialist, the HR Analyst is responsible for transparent implementation of HR strategies in COs, effective delivery of HR services and management of the CO HR Unit. He/she analyses, interprets and applies HR policies, rules and regulations, establishes internal procedures and provides solutions to a wide spectrum of complex HR issues. The HR Analyst promotes a collaborative, client-oriented approach and contributes to the maintenance of high staff morale. The HR Analyst supervises and leads the staff of the HR Unit or is a team member of the HR Unit. The HR Analyst works in close collaboration with the operations, programme and project teams in the CO and UNDP HQs staff ensuring successful CO performance in HR management. III. Functions / Key Results Expected Summary of Key Functions: Implementation of HR strategies and policies Effective HR management Staff performance management and career development Conduct of UN-related surveys Facilitation of knowledge building and knowledge sharing HR for ATLAS related Functions 1. Ensures implementation of HR strategies and policies focusing on achievement of the following results: Full compliance of HR activities with UN rules and regulations, UNDP policies, procedures and strategies; effective implementation of the internal control, proper design and functioning of the HR management system. Continuous analysis of corporate HR strategies and policies, assessing the impact of changes and making recommendations on their implementation in the CO. Continuous research of the matters related to conditions of service, salaries, allowances and other policy matters. Elaboration and introduction of measurement indicators, monitoring and reporting on achievement of results. CO HR business processes mapping and elaboration/establishment of internal Standard Operating Procedures (SOPs) in HR management, control of the workflows in the HR Unit. Implementation of the strategic approach to recruitment in the CO, proper use of contractual modalities, forecast of the staffing needs, performance evaluation and staff career development management. Briefs international/national staff newly assigned to CO on Office policies. 2. Ensures effective human resources management focusing on achievement of the following results: Management of recruitment processes including job descriptions, job classification, vacancy announcement, screening of candidates, chairing interview panels, making recommendations on recruitment. Oversight of recruitment under UNDP projects. Review and certification of submissions to the Local Appointment and Promotion Board (LAPB). Management of contracts in and outside Atlas. Monitoring and tracking of all transactions related to positions, recruitment, HR data, benefits, earnings/deductions, retroactivity, recoveries, adjustments and separations through Atlas. Upon delegation of responsibility, performs HR Manager functions in Atlas. Management of International staff entitlements and position funding delegated to the HR Unit. Development and management of rosters. Validation of consolidated cost-recovery charges prepared quarterly by HR Associate for HR services provided by UNDP to other Agencies and passes the information to Finance for further action in Atlas. 3. Ensures proper staff performance management and career development focusing on achievement of the following results: Elaboration and implementation of the protocol for performance appraisal process, facilitation of the process, elaboration of performance evaluation indicators in consultation with the Senior Management. Implementation of strategic staffing policies in line with career development. 4. Ensures conduct of UN-related surveys focusing on achievement of the following results: Organization and coordination of comprehensive and interim local salary, hardship and place-to-place surveys in coordination with the Operations Manager and other UN Agencies. 5. Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results: Organization of trainings for operations/ programme staff on HR issues. Synthesis of lessons learnt and best practices in HR. Sound contributions to knowledge networks and communities of practice. 6. HR for ATLAS related Functions: HR Administration (for 100 series and all ALD posts) - Hiring and Termination - Assignments - Life Events Position Administrator (for 100 series and all ALD posts) - Create/Maintain positions in ATLAS, link positions to COA, update COA information, and perform the functions of HR Position Administrator. - Ensure that for UNDP posts the requests are properly approved by the head of Office and there is sufficient funding - Ensure that for sister agencies, posts are properly approved by the Agency - Review the proposed level of posts to ensure that it is consistent with the job description and notify the DCD(O) of any discrepancies Backstop the Global payroll administrator (for ALD posts) - Verify payroll data - Print and distribute ALD payslips - Provide support for all HR issues to UN Agencies including administration of staff payroll, benefits and entitlements IV. Impact of Results The key results have an impact on the overall CO efficiency in human resources management and success in introduction and implementation of HR strategies and policies. Accurate, thoroughly researched and documented information, its dissemination, timely and appropriate delivery of services ensure client satisfaction and maintains high staff morale. It enhances UNDP credibility of UNDP as an effective and efficient organization in the HR sector. V. Competencies and Critical Success Factors Corporate Competencies: Demonstrates integrity by modeling the UNs values and ethical standards Promotes the vision, mission, and strategic goals of UNDP Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability Treats all people fairly without favoritism Functional Competencies: Knowledge Management and Learning Shares knowledge and experience and contributes to UNDP practice areas Encourages office staff to share knowledge and contribute to UNDP Practice Areas Develops deep understanding in HR Promotes a learning environment in the office Demonstrates strong coaching/mentoring skills, regularly providing helpful feedback and advice to others in the office Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills Development and Operational Effectiveness Ability to lead recruitment, contracts management, performance appraisal, career development management, build teams, maintain high staff morale Strong IT skills Ability to implement new systems (business side) and affect staff behavioral/ attitudinal change Management and Leadership Focuses on impact and result for the client Leads teams effectively and shows conflict resolution skills Consistently approaches work with energy and a positive, constructive attitude Demonstrates strong oral and written communication skills Builds strong relationships with clients and external actors Remains calm, in control and good humored even under pressure Demonstrates openness to change and ability to manage complexities VI. Recruitment Qualifications Education: Masters Degree or equivalent in HR, Business Administration, Public Administration or related field with 5 years for experience A first level university degree with a combination of relevant academic qualifications and experience in Human Resources Management or other related field may be accepted in lieu of the advanced university degree with 7 years of experience Experience: 5 to 7 years of relevant experience at the national or international level in providing HR advisory services and/or managing staff and operational systems. Experience in the usage of computers and office software packages (MS Word, Excel, etc) Experience in handling of web based management systems. Language Requirements: Fluency in written and spoken English is required. Knowledge of Somali or Arabic is desirable but not a requirement VII. Submission of application Please send your curriculum vitae, marked Human Resources Analyst By 4th February 2009 to: The Deputy Resident Representative (Operations), United Nations Development Programme - Somalia, P.O. Box 28832,00202 Nairobi, Kenya, fax: 254-20- 4183641, e-mail: registry.so@undp.org Women are strongly encouraged to apply. Applicants are required to fill the P11 Form and submit it together with the application. Find the P11 Form for Fixed Term Contract Holders on this link http://www.so.undp.org/index.php/Download-document/42-P11-form-for-fixed-term-and-ALDs.html UNDP will only be able to respond to those applications in which there is further interest. This vacancy announcement is also available on UNDP Jobs and on the Relief Web site (http://www.reliefweb.int/) I. Position Information Job Title : ICT Analyst Type of Contract: Fixed Term Level: NOB (Equivalent to ICS-9) Supervisor: Deputy Country Director (O) Duration: One year (with possibility of extension) Duty Station: Nairobi, with frequent travel to Somalia (possible relocation to Mogadishu as the security situation permits) Date of Issue: 20th January 2009 Closing Date: 4th February 2009 II. Organizational Context Under the guidance and direct supervision of the DCD - Operations, the ICT Analyst manages ICT services, develops and implements ICT management systems, provides information management tools and technology infrastructure in medium and large Country Offices. The ICT Analyst is responsible for review of and advice on the use of new technologies that will enhance the CO productivity. The ICT Analyst promotes a client-oriented approach. The ICT Analyst works in close collaboration with the Front Office, Management Support and Business Development, Under the guidance and direct supervision of the Deputy Country Director (O), the ICT Analyst is to supervise the ICT team in Nairobi, Hargeisa and Garowe and provide them with assistance and support on information management tools, technology infrastructure and ensure availability of the Local Area Network (LAN) and the Wide Area Network (WAN) environments. The ICT Analyst heads the ICT Team and supervises staff in the team. The ICT Analyst will work closely with Country Office management, Programme and Operations teams in the CO and UNDP HQs staff for resolving complex ICT-related issues, liaises with Regional Information Officer (RIO), the Regional Bureau Information Manager (RBIM), OIST staff, to align their ICT priorities and investments in ways that allow them to full take advantage of opportunities brought by ATLAS and other changes, including Business Process Reengineering and Knowledge Management Tools. The ICT Analyst is also responsible for the review and advice on the use of new technologies that will improve the LAN and Wan Infrastructure. He/she will act as focal point for policy issues of information and communication technology and technical adviser for relevant Programme Specialists. The specific functions include: III. Functions / Key Results Expected Summary of Key Functions: 1. Implementation of ICT strategies and introduction/implementation of new technologies 2. Development of information and documentation management system 3. Management of CO hardware and software packages 4. Networks administration 5. Facilitation of knowledge building and knowledge sharing 6. Provision of web management services 7. ICT for Development 1. Implementation of ICT strategies and introduction and implementation of new technologies, focusing on achievement of the following results: Full compliance with corporate information management and technology standards, guidelines and procedures for the CO technology environment. Analysis of the requirement and elaboration of internal policies and procedures on the use of ICT. Participation in the office business process re-engineering activities and ensure that business needs drive IT solutions related to corporate resource management. Conduct of market research and analysis, and introduction of new technology for country office system updating and improvement. Provision of advice on and assistance in procurement of new ICT equipment for the CO and projects, provision of technical specifications and information on best options in both local and international markets. Development and update of the ICT annual plan and road map. Development and update of the business continuity plan, disaster recovery plan, ICT infrastructure and training plans. Follow up on their implementation. Provision of support to the use of Atlas (UNDPs implementation of PeopleSoft ERP) functionality for improved business results and improved client services. Leadership of the ICT team for effective and client-oriented services. 2. Development of information and documentation management system Development and implementation of CO information and documentation management system in accordance with UNDP policy and the country office needs 3. Management of CO hardware and software packages Proposes tools and methods for improving effectiveness. Manages problem solving, support and assistance for use of offices technology Informs the ICT team of facilities and services to improve on effectiveness of the LAN. Coordinates setting of priorities for use of offices technology Provides assistance of priorities for use of offices technology. 4. Ensures efficient networks administration, focusing on achievement of the following results: Monitoring of the computing resources to provide a stable and responsive environment. Operation of network utility procedures defining network users and security attributes establishing directories, menus and drive-mappings, configuring network printers and providing user access. Monitoring of backup and restoration procedures for both server and local drives. Timely upgrade of LAN infrastructure and Internet connectivity to meet UNDP requirements. Provision of technical advice on network administration to other agencies as required and monitoring preparation of bills for cost-recovery for the services provided. 5. Provision of web management services, focusing on achievement of the following results: Identification of opportunities and ways of converting business processes into web-based systems to address the issues of efficiency (e.g. office management systems, donor profile software, knowledge management systems). Creation and technical maintenance of the CO websites and Intranet. Provision of technical advice on web management to other agencies as required and monitoring preparation of bills for cost-recovery for the services provided 6. Ensure facilitation of knowledge building and knowledge sharing in the CO, focusing on achievement of the following results: Identification and promotion of different systems and applications for optimal content management, knowledge management and sharing, information provision. Organization of training for the operations/projects staff on ICT issues. Synthesis of lessons learned and best practices directly linked to ICT management. Sound contributions to knowledge networks and communities of practice 7. ICT for Development Reviews and provides substantive comments on new ICT project proposals submitted for assistance and assist in the evaluation of ongoing projects particularly from the Information Technology point of view in order to assess the effectiveness of UNDP assistance. Participates in review group or steering committee for projects handling a large ICT component. IV. Impact of Results The key results have an impact on the overall CO efficiency in ICT resources management and success in introduction and implementation of ICT strategies, including improved business results and client services. Accurate, thoroughly researched and documented ICT information, timely and appropriate delivery of services ensure client satisfaction and enhance UNDP credibility in use of ICT resources. Forward-looking ICT management has an impact on the organization of office management, knowledge sharing, and information provision V. Competencies Corporate Competencies: Demonstrates commitment to UNDPs mission, vision and values. Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability. Functional Competencies: Knowledge Management and Learning Shares knowledge and experience and provides helpful advice to others in the office. Ability to develop systems for structuring, codifying and providing access to information and knowledge. Development and Operational Effectiveness Ability to lead planning and reporting Strong analytical skills Ability to provide IT support services including IT hardware/infrastructure support, ERP support, other IT applications support, web design and maintenance. Excellent knowledge of PC/LAN operating systems, Microsoft Windows, corporate ICT security and viral protection systems, knowledge of web design, knowledge of Microsoft Windows network administration, ERP. Ability to provide input to business process re-engineering, elaboration and implementation of new systems. Excellent supervisory skills Leadership and Self-Management Focus on results for the clients and respond positively to feedback. Consistently approach work with energy and a positive, constructive attitude. Demonstrate openness to change and ability to manage complexity. VI. Recruitment Qualifications Education: Advanced University degree (Masters or equivalent) in Computer Information systems, Mathematics, Engineering. with 5 years for experience A first level university degree with a combination of relevant academic qualifications and experience in Human resources Management or other related field may be accepted in lieu of the advanced university degree with 7 years of experience Experience: 5 to 7 years of progressively responsible experience in ICT including Windows 2000 server network Administration; use of server network administration; use of industry standard hardware/software and telecommunication facilities, Good knowledge of Micro-computer technology, PC/LAN operating systems; MS XP and Windows 2000, MS Office XP and 2003 and Data Management. Development and implementation of ICT strategies. Practical knowledge of VF Equipment, Land Mobile Radio, Microwave Radio Systems, Local Government Radio Frequency Regulations; Satellite Communications Equipment, and VSAT is desirable. Language Requirements: Fluency in oral and written English is a requirement; Knowledge of Somali is desirable but not a requirement. VII. Submission of application Please send your curriculum vitae, marked ICT Analyst By 4th February 2009 to: The Deputy Resident Representative (Operations), United Nations Development Programme - Somalia, P.O. Box 28832,00202 Nairobi, Kenya, fax: 254-20- 4183641, e-mail: registry.so@undp.org Women are strongly encouraged to apply. Applicants are required to fill the P11 Form and submit it together with the application. Find the P11 Form for Fixed Term Contract Holders on this link http://www.so.undp.org/index.php/Download-document/42-P11-form-for-fixed-term-and-ALDs.html UNDP will only be able to respond to those applications in which there is further interest. This vacancy announcement is also available on UNDP Jobs and on the Relief Web site (http://www.reliefweb.int/) SPANIMAGE Kenya Span Image (K) Ltd is an affiliate of Span Image International and we are in the business of providing communication and advertisement solutions to our clients through digital signage systems and technology. Span Image aims at revolutionizing retailer-customer relationship by creating influential experiences that drive sales and spur profits by delivering targeted messages where they matter most e.g. Span Image (K) Ltd, are the owners of the expansive network of digital signage screens currently in operation at all Nakumatt outlets country wide. VACANY - IT TECHNICIAN POSTION The position is responsible for performing trouble shooting of various issues relating to hardware, operating systems, and applications and providing an appropriate level of advice on technical issues. The position is required to provide customer service to both internal and external customers. Key Role & Responsibilities Support remote network management software and monitoring. Perform work station/client configuration of users accounts and email. Carry out hard ware installation according to specification. Install new computer software and software upgrade. Conduct regular trouble shooting of all installations. Monitor computer application system using appropriate monitoring tools. Schedule and implement hardware repair servicing. Perform and maintain system back up functions. Facilitate effective communication through troubleshooting of the telephone system. Assembling and configuration of controllers. Carry out content upload and download to various sites as required. Monitor system to ensure adverts run at specified times as scheduled. Qualifications & Experience Advanced Diploma in IT. Degree in IT will be an added advantage. Professional Certification in:-MCSC, CCA, APLUS. Certification in LINEX operating system is an added advantage. Interested and qualified candidates should send their applications with updated CV (stating their current remuneration), copies of academic certificates and testimonials to the following addresses: The Human Resources & Administration Manager, Span Image (K) Ltd., P. O. Box 27410, 00100, NAIROBI Or email to recruit@spanimage.com to reach us on or before 29th January 2009 Only Short-listed candidates will be contacted. RE-ADVERTISEMENT I. Position Information Post Title: Monitoring and Evaluation Specialist Type of contract: Fixed Term (200 Series) Level: L3 Duration: One year (with possibility of extension) Duty station: Nairobi, Kenya (with possibility of relocation to Somalia when situation permits) Date of Issue: 16th January 2009 Closing Date: 31st January 2009 II. Organizational Context The UN Joint Programme on Local Governance and Decentralised Service Delivery (JPLGSD) for Somalia is a 5 year Programme of ILO, UNCDF, UNDP, UN-HABITAT and UNICEF. The partners in the Joint Programme are the Transitional Federal Government, the Government of State of Puntland, the Government of Somaliland, Regional Councils, District Councils, Legislatures, Municipal Associations, International and Local NGOs/CSOs, and the private sector. The Programme is aligned to the programming frameworks of the Somalia Reconstruction and Development Programme (RDP) 2008-12 and the UN Transition Plan 2008-9. The outcome of the RDP is to achieve decentralised service delivery in all of South-Central Somalia, Puntland and Somaliland. The outcome of the UNTP [spell this out] is that local governance contributes to peace and equitable priority service delivery in selected locations. The expected outcomes of the JPLGSD are as follows: (1) local governments have basic structures, systems and resources to fulfil prioritised roles and responsibilities; (2) Communities, private sector and local governments have better means and capacity to deliver equitable basic services; (3) All key stakeholders participate in equitable and inclusive community and village-level planning, policies and development; and (4) Land is more equitably managed and accessed resulting in reduction of disputes. It is envisaged to achieve as wide coverage in Somalia as resources and conditions allow with a comprehensive approach to assist local governments to be credible, professional service providers, increasing public investment in basic services, and strengthening civic awareness and participation in local decision-making and development. The strategy pursued will comprise: (i) policy and legal frameworks for decentralisation, local government, service provision and land management, (ii) institutionalising local government systems, vertical and horizontal inter-government linkages and civic education initiatives, (iii) investment in public services and goods through testing a Local Development Fund model, direct service provision and promotion of public-private partnerships, and (iv) processes and systems for housing, land and property disputes and resolution. Throughout the Programme, strong emphasis will be placed on gender and women in local government, human rights and local governance, and good governance principles of transparency, accountability and participation. The UN JPLGSD will establish a Project Coordination Unit (PCU) with a Senior Joint Programme Manager and three staff to cover the administrative, communication, and monitoring/evaluation tasks. This JPLGSD is now looking to recruit a Monitoring and Evaluation Specialist to support the UN agencies and the PCU. III. Functions / Key Results Expected Summary of Key Functions: Report on progress of the Joint Programme on a timely basis to all partners and UNTP. Contribute to the development and management of a Management Information System, an Outcome Evaluation System, and support all activities on outcome evaluation. Provide support and guidance to all M&E activities in the field. Collect and manage all monitoring and evaluation data and reports for the Joint Programme. Specific Tasks: 1. Report on Progress of the Joint Programme on a timely basis to all partners and UNTP. Develop and maintain a reporting framework based on consultant input. Draft all required reports for the participating UN agencies for their reviews, and provide all necessary support as required on Joint Programme reporting. Review and edit all information and report in a timely manner to all required partners. Provide all necessary information in a timely manner to the UNTP, the Joint Programme Steering Committee, the Programme Working Group, the Technical Working Group, and to M&E staff in the field. 2. Contribute to the development and management of a Monitoring Information System and support all activities on Outcome Evaluation Contribute to all activities on M&E in order to provide support and assistance to all technical and operational aspects of systems development and management. Provide support to and supervise M&E staff in the field to ensure proper reporting and data collection. Provide support to all activities carried out by Somali government staff on the Management Information System and the building of a date base for all monitoring purposes. Provide logistical and operational support to all activities on outcome evaluation, collect reports, contribute to the organization of briefings, workshops, and any other activities of relevance to output and outcome evaluation and discussions. Provide overall support to the building of the database for the management information system. Work with the UNDP Somalia M&E Advisor to integrate the JPLGSD systems into overall UNDP and UNTP frameworks where relevant. 3. Provide support and guidance to all M&E activities in the field Follow up of all M&E staff at field level and provide technical support to achievement of their tasks. Provide all necessary training for staff and Somali government staff on the use and management of all M&E tools. Monitor and follow up that all monitoring activities as identified in planning manuals, M&E frameworks and other tools are properly implemented and used at the field level, and propose measures for strengthening of systems, implementation modalities and workplanning, when needed. In discussions with field level M&E staff, provide overall support to Somali government staff on collection, management, analysis and sharing of data. 4. Collect and manage all monitoring and evaluation data and reports for the Joint Programme Provide all necessary support to review and evaluation missions. Collect all documents of relevance to the Joint programme, including all reports from the Joint Programme, all minutes from meetings and internal committee decisions, and file in an orderly manner to ensure quick and easy retrieval of all reports, support documents, etc. Conduct any other duty as requested by the Senior Joint Programme Manager. IV. Competencies Corporate Competencies:  Demonstrate integrity by modeling the UNs values and ethical standards  Promote the vision, mission, and strategic goals of UNDP  Display cultural, gender, religion, race, nationality and age sensitivity and adaptability Functional Competencies:  Experience in monitoring and evaluation required.  Experience in training an asset.  Working experience with local, regional or central government preferred.  Previous experience in working with stakeholders on design of monitoring and evaluation systems fundamental.  Good coordination and facilitation skills required.  Strong communication skills (oral and written) required.  Analytical skills required.  Self starter and self-motivated.  Results oriented, flexible and problem solving skills V. Recruitment Qualifications Education and Experience:  Masters Degree or equivalent in Social Sciences, International Relations, Political Sciences or related field  At least 8 years of relevant working experience reflecting a wide range of the activities as identified in this TOR, with at least 2 years working experience with monitoring and evaluation.  Extensive experience in report writing and editing.  Documented analytical skills required.  Self-motivated and able to work with a minimum of guidance.  Demonstrated capacity to deliver high quality work in a timely and efficient manner.  Experience in working in a multi-cultural environments. Language:  Fluency in English (written and spoken) required. Knowledge of Somali an asset. VI. Submission of application Please send your curriculum vitae, marked Monitoring and Evaluation Officer - PCU by 31st January 2009 to: The Deputy Country Director (Operations), United Nations Development Programme - Somalia, P.O. Box 28832, 00200 Nairobi, Kenya, e-mail: registry.so@undp.org. Women are strongly encouraged to apply. Applicants are required to fill the P11 Form and submit it together with the application. Find the P11 Form for Fixed Term Contract Holders on below link: http://www.so.undp.org/index.php/Download-document/42-P11-form-for-fixed-term-and-ALDs.html UNDP will only be able to respond to those applications in which there is further interest. This vacancy announcement is also available on UNDP Jobs and on the Relief Web site (http://www.reliefweb.int/) I. Position Information Title: Type of Contract: Level: Direct Supervisor: Duty station: Duration: Date of Issue: Closing Date: Humanitarian Response Fund (HRF) Associate Fixed Term ICS 6 (Equivalent to level GS6) Humanitarian Response Fund/Donor Relations Officer Nairobi (Possible relocation to Somalia when situation permits) One year (with possibility of extension) 16th January 2009 31st January 2009 II. Organizational Context The OCHA-administered Humanitarian Response Fund (HRF) for Somalia was established in February 2004 to address gaps in humanitarian response, which at that time focused on meeting the needs of the drought affected pastoral communities in Northern Somalia. Since then, it has developed to become a strategic response tool that pools resources from various donors to support rapid humanitarian responses in the early stages of an emergency, and fill gaps in the later stages of a crisis. It also supports rapid responses to populations affected by new emergencies, such as floods and new population displacement. The Fund provides support to a wide cross section of interventions ranging from acute emergency to the very early stages on early recovery programmes. HRF is a project within the Consolidated Appeal Process (CAP) 2007 for Somalia with an appeal for US$8 million to fund humanitarian actors countrywide. Since the HRF is regarded as a strategic tool for funding NGOs- national and international- this fund is currently more than 80% funded. III. Summary of Key Functions: Under the direct supervision of the Humanitarian Response Fund Manager/Donor Relations Officer, the HRF Associate will assist with the management of the Humanitarian Response Fund in order to facilitate the most effectives use of humanitarian aid by implementing partners in order to meet the strategic goals set in the Somalia CAP for 2007 and subsequent goals set by the humanitarian aid community in Somalia. The HRF Associate will be based in OCHA Somalia but with frequent interaction with the OCHA Financial Support Services Unit in Geneva. 1. Under the supervision of the Officer in Charge of the Humanitarian Response Fund (HRF) for Somalia, assist with its administration, in particular by: screening proposals; following up on recommendations with the Advisory Board; preparing documentation; liaising with OCHA-Geneva on funding and donor reports; keeping a reporting schedule for funded projects and ensuring that agencies report in accordance with the project agreements; maintain the file on funded projects. 2. Review project proposal budgets to ensure compliance with HRF guidelines. 3. Provide agreement templates and guide partners on filing in and timely signing of projects. 4. Support the HRF officer in fostering good working relations with the national and international NGO community in Somalia. 5. Support the HRF officer in liaison activities with NGOs to enhance information gathering, exchange, and analysis; and support the information unit by providing information on NGO activities. 6. Maintain an updated list of national NGOs by sector and by area of intervention and update NGO database, lists of activities and map of NGO presence in the country 7. Communicate NGO concerns to the HRF officer. 8. Maintain updated tables of both HRF and EHIF reflecting their current financial status and ensure projects are duly documented and filed. 9. Prepare non-substantive correspondence and/or notes for file regarding the HRF and EHIF projects and prepare minutes of meeting with partners as required. IV. Functions / Key Results Expected Play a strategic role in identifying humanitarian and access issues and problems to be addressed in the Region of responsibility. Develop innovative suggestions and approaches to deal with technical issues. Timely delivery of outputs, in accordance with overall objectives and policies. Serve as an effective spokesperson and form strong partnerships with relevant parties to help meet OCHAs objectives with respect to overall policy initiatives and coordination of humanitarian and emergency assistance. V. Competencies Corporate Competencies: Demonstrates integrity by modeling the UNs values and ethical standards Promotes the vision, mission, and strategic goals of UNOCHA Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability Treats all people fairly without favoritism Functional Competencies: Builds strong relationships with partners, focuses on impact and result for the client and responds positively to feedback. Ability to manage complex problems proactively and effectively, including responses to emergencies. Ability to work independently, with efficiency, competency and integrity with people of different national backgrounds. Knowledge of institutional mandates, policies and guidelines pertaining to humanitarian assistance Consistently approaches work with energy and a positive, constructive attitude. Proven networking, team-building, organizational and communication skills. Proven report writing skills VI. Recruitment Qualifications Education: Secondary education with certification in business studies or administration. University Degree in related fields is desirable, but it is not a requirement. Experience: 5 to 6 years of progressively responsible administrative or programme experience is required at the national or international level. Computer proficiency and experience in handling of web based management systems. Language Requirements: Fluency in English, both verbal and written is required. VII. Submission of application Please send your curriculum vitae, marked Humanitarian Response Fund (HRF) Associate - UNOCHA by 31st January 2009 to: The Deputy Country Director (Operations), United Nations Development Programme - Somalia, P.O. Box 28832,00200, Nairobi, Kenya, fax: 254-20- 4183641, e-mail: registry.so@undp.org Women are strongly encouraged to apply. Applicants are required to fill a P11 Form and submit it together with the application. Find the P11 Form for Fixed Term Contract Holders on this link: http://www.so.undp.org/index.php/Download-document/42-P11-form-for-fixed-term-and-ALDs.html UNDP will only be able to respond to those applications in which there is further interest. This vacancy announcement is also available on UNDP Jobs and on the Relief Web site (http://www.reliefweb.int/) VACANCY ANNOUNCEMENT Position: Finance Officer Location: Nairobi Responsible to: Programme Finance Administrator Closing date: 24th January 2009 THE ORGANIZATION Handicap International is an INGO specialising in the field of disability and development. A strong emphasis is placed on empowering people with disabilities through their integration into mainstream development activities and the provision of appropriate health and rehabilitation services to ensure equal opportunities for all. THE POSITION Under the supervision of the Programme Finance Administrator, the Finance Officer will be assigned specific projects/stations within the Finance Unit. He/she will be responsible for : - Providing essential financial data necessary for the smooth running of the projects assigned to him/her - Contributing to the overall cash flow management - Ensuring the donors and the organizations rules and regulations are followed at all levels of the financial system, in terms of accounting methods, internal controls, filing of documentation and carrying out the necessary returns - Providing necessary guidance to non finance staff in order to increase the overall understanding of financial issues Plus any other task (s) required by the Supervisor or needed for the running of the projects. Qualifications and skills required: The successful candidate will be A holder of a BBA degree or its equivalent with a minimum of CPA II or its equivalent with at least 3 years post qualification experience. Have strong analytical and organisational skills. Be diplomatic, team player and possess strong communication and interpersonal skills, high level of motivation, integrity, commitment and professional responsibility. Fluent in English (written and spoken) Computer literate with knowledge of Word, Excel and Internet. A plus: Ability to communicate in french. Interested applicants may send their up to date CV (including 3 referees) and cover letter so as to reach on or before 24th January 2009 5.00 PM. The email subject line should be marked Application for Finance Officer position. Only electronic applications will be considered to be sent to : hrofficer@handicap-international.or.ke Only short listed candidates will be contacted Handicap International is an Equal Opportunity Employer - Females and Persons with Disability are encouraged to apply VACANCY ANNOUNCEMENT Position: Finance Officer Location: Nairobi Responsible to: Programme Finance Administrator Closing date: 24th January 2009 THE ORGANIZATION Handicap International is an INGO specialising in the field of disability and development. A strong emphasis is placed on empowering people with disabilities through their integration into mainstream development activities and the provision of appropriate health and rehabilitation services to ensure equal opportunities for all. THE POSITION Under the supervision of the Programme Finance Administrator, the Finance Officer will be assigned specific projects/stations within the Finance Unit. He/she will be responsible for : - Providing essential financial data necessary for the smooth running of the projects assigned to him/her - Contributing to the overall cash flow management - Ensuring the donors and the organizations rules and regulations are followed at all levels of the financial system, in terms of accounting methods, internal controls, filing of documentation and carrying out the necessary returns - Providing necessary guidance to non finance staff in order to increase the overall understanding of financial issues Plus any other task (s) required by the Supervisor or needed for the running of the projects. Qualifications and skills required: The successful candidate will be A holder of a BBA degree or its equivalent with a minimum of CPA II or its equivalent with at least 3 years post qualification experience. Have strong analytical and organisational skills. Be diplomatic, team player and possess strong communication and interpersonal skills, high level of motivation, integrity, commitment and professional responsibility. Fluent in English (written and spoken) Computer literate with knowledge of Word, Excel and Internet. A plus: Ability to communicate in french. Interested applicants may send their up to date CV (including 3 referees) and cover letter so as to reach on or before 24th January 2009 5.00 PM. The email subject line should be marked Application for Finance Officer position. Only electronic applications will be considered to be sent to : hrofficer@handicap-international.or.ke Only short listed candidates will be contacted Handicap International is an Equal Opportunity Employer - Females and Persons with Disability are encouraged to apply UNITED NATIONS CHILDRENS FUND (UNICEF) KENYA COUNTRY OFFICE - VACANCY ANNOUNCEMENT WASH SPECIALIST: SANITATION AND HYGIENE: NAIROBI NO-C (FIXED TERM) Date of Issue: 16 January, 2009 Closing Date: 29 January, 2009 Applications are hereby invited from suitably qualified candidates who are Kenyan Nationals to fill the above post on a Fixed Term Appointment in the Water and Environmental Sanitation Section, of UNICEF Kenya Country Office. PURPOSE OF THE POST Under the guidance of the WES Specialist and Chief of section, responsible for the planning, implementation, monitoring and evaluation of Sanitation and Hygiene promotion project(s) within the Water, Sanitation and Hygiene (WASH) sector. MAJOR DUTIES AND RESPONSIBILITIES 1. Manage implementation of Sanitation and Hygiene program. Participate in the development of the Environmental Sanitation and Hygiene work-plan; ensure compliance to specific assigned objectives. Provide guidance and support to staff in meeting project objectives. 2. Assist in the development and/or introduction of new approaches, methods and practices in project management and evaluation related to school sanitation and hygiene education. 3. Undertake field visits to monitor programmes, as well as conduct periodic programme reviews with government counterparts and other partners. Provide technical advice and assistance to government officials and other partners in the planning, implementation monitoring and evaluation of the school sanitation and hygiene education programme/projects 4. Assist Government authorities to plan and organize training programmes. Identify training needs and objectives for the purpose of capacity building, programme sustainability as well as promotion and advocacy in water supply, environmental sanitation and hygiene. 5. Coordinate with the Operations/Supply staff on supply and non-supply assistance for sanitation and hygiene promotion activities. Certify disbursements of funds, monitor and submit financial status report to Chief, WES. 6. Prepare the sector documents related to sanitation and hygiene promotion for the Country Programme Summary Sheet, etc. 7. Meet with national and international agencies covering the management of water and environmental sanitation programmes/projects. Participate in meetings with ministries responsible for environmental sanitation programme/project review, and follow-up on implementation of recommendations and agreements. 8. Contribute towards the preparation of the Situation Analysis by compiling data, analyzing and evaluating information, and writing chapters of the Analysis on school sanitation and hygiene education. 9. Participate in inter-sectoral collaboration with other programme colleagues for appropriateness linked to water and environmental sanitation programmes. Assist in development of appropriate communication and information strategy to support and/or advocate programme development. 10. Prepare programme/project status reports. required. 11. Monitor supplies and cash assistance on sanitation and hygiene promotion including timely liquidation of cash advance to GOK and other partners. Required Qualifications: Advanced University Degree in water and/or environmental sanitation, or equivalent Experience: At least 5-8 years of progressively responsible experience at national level in programme management, monitoring and evaluation in rural and urban slum sanitation, school sanitation, hygiene education and behavioural change in sanitation Language: Fluency in English both written and spoken and Knowledge of the local working language of the duty station is an asset. Competencies: Knowledge of latest development and technology in related field. Analytical, negotiating, communication and advocacy skills. Supervisory and managerial skills. Planning, monitoring and evaluation skills Knowledge of computer management and applications. Training in community motivation and social mobilization desirable. Ability to work in an international and multicultural environment. Interested and suitable candidates should ensure that they send their applications along with their curriculum vitae. Internal candidates should enclose copies of their last two PERs. Apply to: The Human Resources Officer UNICEF Kenya Country Office P.O. Box 44145-00100, Nairobi or kenyahrvacancies@unicef.org UNITED NATIONS CHILDRENS FUND (UNICEF) KENYA COUNTRY OFFICE - VACANCY ANNOUNCEMENT WASH SPECIALIST: WATER AND ENVIRONMENTAL SANITATION NAIROBI NO-C (FIXED TERM) Date of Issue: 16 January, 2009 Closing Date: 29 January, 2009 Applications are hereby invited from suitably qualified candidates who are Kenyan Nationals to fill the above post on a Fixed Term Appointment in the Water and Environmental Sanitation Section, of UNICEF Kenya Country Office. PURPOSE OF THE POST Under the guidance of the WES Specialist ,and Chief of section, responsible for the planning, implementation, monitoring and evaluation of Sanitation and Hygiene promotion project(s) within the Water, Sanitation and Hygiene (WASH) sector. MAJOR DUTIES AND RESPONSIBILITIES 1. Responsible for planning, implementation and overall co-ordination of improvement of access to water for marginalized and vulnerable groups. The post will steer the programme focus interventions in the identification and development of appropriate technologies for water supply to marginalized groups. 2. To provide technical support to UNICEF programmes and counterparts in Government and NGO partners. Undertake field visits to monitor programmes, as well as conduct periodic programme reviews with government counterparts and other partners. 3. Identify training and capacity building needs for programme implementation and sustainability at the district, community and national levels. 4. Responsible for identification, procurement and distribution of supplies and non-supply assistance for Government. 5. 5. Support emergency preparedness and response programmes and co-ordination of emergency interventions. 6. Responsible for preparation of project annual work plans and preparation of reports required for the programme .Annual reports, annual reviews, financial and narrative reports etc. 7. Meet with national and international agencies covering the management of water and environmental sanitation programmes/projects. Participate in meetings with ministries responsible for environmental sanitation programme/project review, and follow-up on implementation of recommendations and agreements. 8. Responsible for the preparation of programme budgets, monitoring of utilization of funds and preparation of proposals for the mobilization of programme resources. 9. Provide mission and progress reports on programme activities regularly, including preparation of donors, evaluation reports. 10. Participate in inter-sectoral collaboration programmes with other sectors to further programme objectives and achievements. Assist in development of appropriate communication and information strategy to support and/or advocate programme development. Required Qualifications: Advanced University Degree in water or social sciences or natural resource management or equivalent. Experience: At least 5-8 years of progressively responsible experience at national level in programme management, project development and monitoring and evaluation. Individual must have knowledge of community participatory development approaches and have worked in such projects for 3 years. Past experience in managing large scale water supply projects Language: Fluency in English both written and spoken and Knowledge of the local working language of the duty station is an asset. Competencies: Analytical, negotiating, communication and advocacy skills. Supervisory and managerial skills. Ability to work in an international and multicultural environment. Planning, monitoring and evaluation skills. Good knowledge of computer management and applications Training in community motivation and social mobilization desirable. Interested and suitable candidates should ensure that they send their applications along with their curriculum vitae. Internal candidates should enclose copies of their last two PERs. Apply to: The Human Resources Officer UNICEF Kenya Country Office P.O. Box 44145-00100, Nairobi or kenyahrvacancies@unicef.org Only short listed candidates will be contacted Please indicate Reference No. KCO/WES/2009/002 on email and on the Envelope QUALIFIED FEMALE CANDIDATES ARE ESPECIALLY ENCOURAGED TO APPLY UNICEF IS A SMOKE-FREE ENVIRONMENT I. Post Information Job Title: Head of Resident Coordinators Office / Strategic Planner - Somalia Contract Type: Fixed Term (200 Series) Level: L5 Supervisor: Resident Coordinator Duration: One Year renewable Duty Station: Nairobi (with frequent travel to Somalia, and likely relocation to Somalia when situation permits) Date of Issue: 16th January 2009 Closing Date: 31st January 2009 II. Organizational Context 1) Purpose To support the RC and UNCT in the delivery of an integrated and more effective joint UN programme of recovery and development assistance to Somalia through guidance and the management of the Resident Coordination Office and provision of strategic advisory services to the RC and the UNCT. 2) Background Resident Coordination No single agency has the range of funds, skills, knowledge, and experience to tackle the multi-dimensional causes of poverty. An integrated approach will increase the impact of the UN System. This requires a strong planning and coordination capacity especially for the strategic analysis and results-based planning needed to integrate the UNs programmatic and operational response to transition challenges. Somalia Somalia provides a unique challenge in aid coordination as it requires the concurrent and continual delivery of a complex mix of relief, recovery, and development interventions in a deeply insecure and unpredictable operating environment. Since 2007, the weak Transitional Federal Government (TFG) has encountered strong resistance and a violent insurgency which has spread to many parts of south and central Somalia. The political process which began in Djibouti in June 2008, though slow in producing security benefits on the ground, nevertheless continues to offer a possible pathway to peace for Somalia. The northwestern region of Somalia seceded from Somalia and declared itself an independent state in 1991 (Republic of Somaliland). This region has established a semblance of peace and the basic functions of government. Somaliland engages with the international community in development planning and on aid coordination and has been engaged in the implementation of the UN Transition Plan through a work planning mechanism. The Puntland State of Somalia is a semi-autonomous region in the northeast part of Somalia that has some degree of established institutions which perform basic functions of government and have recently engaged in aid management and coordination. It has experienced a degradation of security conditions during 2008 and has been affected by criminal phenomena such as kidnapping for ransom and piracy. Puntland State authorities are engaged in the implementation of the UN Transition Plan through a work planning mechanism. The UN Transition Plan for Somalia 2008 to 2010 In 2007, the UN in Somalia invested considerable energy and resources in planning its support for the transition, including a seamless process of scaling down humanitarian assistance where possible and scaling up reconstruction and recovery over a realistic time-frame as the solution allows, but also given continued humanitarian needs a search for coherence across the spectrum of UN activities. On the recovery and development side, a single joint programme, the UN Transition Plan (UNTP) is the common plan for 2008 to 2010 of the agencies, funds and programmes of the UN in Somalia. The UNTP sets out the strategy of the UN in Somalia, what it aims to achieve, and how it will do this. It says what the UN will contribute to the objectives set out in the Reconstruction and Development Programme (RDP), the five-year national plan for Somalia produced by the Joint Needs Assessment for Somalia carried out by the UN, the World Bank and Somali partners. The challenge for 2008 has been to effectively implement the UNTP despite a changing environment, which required maintaining working-level engagement with national counterparts, implementing rigorously the monitoring and evaluation plan, supporting the Programme Working Group and work of the lead agencies, and advising the UNCT on bottlenecks or gaps. Implementation has been slower than expected given the fluid security situation on the ground and ongoing political turmoil. However, sound mechanisms are in place to monitor progress. Quarterly reports have been completed and workplans revisited as the situation evolved and to respond to opportunities as they emerged. A full-fledged independent evaluation of the UNTP will take place in the first half of 2009 on the basis of which a mid-term review must be completed. III. Functions / Key Results Expected Under the direct supervision of the RC/HC, and in collaboration with the UNCT, the incumbent's main duties and responsibilities are to: 1. Manage the Resident Coordinators Office:  Supervise and provide guidance to RC Office staff in Nairobi and in-country;  Support the development of a joint UN work plan outlining shared results (encompassing programme, communications and operations) and, through the RC filed offices, ensure that regional level work planning is fully coherent with the overall objectives;  Support the RC in identifying and managing required resources for coordination;  Facilitate division of responsibilities between agencies for joint UN activities including joint work plan activities, joint programme activities and joint projects of the UN system;  Support UN thematic groups, Working Groups and Special Committees as appropriate for the efficient functioning of the UN system; with a particular emphasis on cross-cutting themes;  Support the RC/HC in the management of ordinary and extraordinary meetings of the UNCT, meetings with international development partners, etc;  Liaise closely with OCHA to ensure complementarities in policy advice, coordination mechanisms and field presence. Advocate for shared resources and common services, including joint offices, where feasible. 2. Provide guidance and support to the RC and UNCT in their contribution to support national planning processes and the coordination of development assistance for Somalia:  Facilitate and monitor quality of UN contributions to internal and external medium to long term needs assessment exercises and other similar analytical work;  Provide technical advice/guidance to the RC and UNCT on consultations with the government, regional authorities, donors on policy, planning and coordination of development assistance for Somalia;  Help ensure coherence and avoid overlap between all initiatives aimed at building national capacity for aid coordination and management, and assist national counterparts in defining their needs and mobilizing support therein;  Support the Programme Working Group and Operations Management Team to ensure coherent and harmonized approaches on agency programming and operational issues are adopted when practical;  Liaise closely with the World Bank to ensure complementarities in coordination of development assistance;  Work with the UN Political Office for Somalia to ensure a coordinated and complementary approach to post-conflict recovery.  At the request of the RC or UNCT, represent the RC or UNCT in various national and UN meetings as well as in regional coordination of UN activities; 3. Backstop the UNCTs efforts to effectively implement the UN Transition Plan and its successor plans:  Support the Programme Working Group in its efforts to oversee implementation, including the identification of bottlenecks and gaps for the attention and action of the UNCT;  Advise the lead agencies in the execution of their roles in sequencing and prioritization within each outcome, and facilitate discussions on linkages across outcomes;  Support the design of, and monitor, on behalf of the UNCT, the effective implementation of monitoring and evaluation systems;  Facilitate, on behalf of the PWG and UNCT, continued engagement with partners (national government and others, as well as donors) in regards to the UN Transition Plan;  Provide advice to the UNCT on addressing key bottlenecks and reviewing the strategy of the UNTP where and as necessary. 4. Provide guidance on the joint mobilization of resources:  Support the RC and UNCT in mobilizing resources for the UN Transition Plan for Somalia and other recovery initiatives;  Support the RC and UNCT in developing and implementing a strategy to engage bilateral and multilateral donors on the UN Transition Plan for Somalia and its successor plans;  Facilitate a positive UN contribution to dialogue on harmonized inclusive funding mechanisms for Somalia such as a Multi-Donor Trust Fund or Common Humanitarian Fund; also ensure that the UN fund strategically complements other parallel funding mechanisms. 5. Promote the UN Reform Agenda:  Support the implementation of a single UN programme for Somalia and design of future plans are necessary;  Where the UNCT decides to promote joint programmes in a given area, support the elaboration, negotiation and implementation of these programmes through concrete and immediate support on operational and substantive issues as required;  Support the RC/HC in the development and implementation of a UN strategy on common services and common premises, which effectively links security, financial, operational aspects;  Establish systems to effectively monitor and report on progress of the UNCT against jointly agreed results including regular reports such as: reporting against conference declarations, producing the RCs Annual Report, UN Thematic Reports, inputs to the Secretary-Generals Quarterly Reports to the Security Council and the Policy Committee, etc. 6. Support and guide UN Information Group in the management of a joint UN communications strategy to target key audiences, in respect of UN Reform and the Millennium Development Goals and Human Rights through the:  Development of a policy and practice on shared information resources, notably through the establishment of common information and management tools for the UNCT;  Promotion of dialogue on cutting edge issues in relevant practice areas;  Preparation of regular documentation with a publicity value capturing UN system results;  Contribute to knowledge sharing (notably through training) amongst UN staff on issues relating to the UN Reform Agenda and post conflict transition;  Perform other tasks as required by the RC or UNCT. IV. Competencies Corporate Competencies: Demonstrates integrity by modelling the UNs values and ethical standards Serves and promotes the vision, mission, values, and strategic goals of UNDP Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability Treats all people fairly without favoritism Functional Competencies: Proven strategic vision and strong technical and analytical capabilities in the area of development and relief planning. Excellent organizational and management skills and ability to negotiate at decision-making level. Good knowledge of UN system, procedures and operational activities for development and UN reform. Ability to operate effectively in a changing and complex environment, and to produce results under stress. Builds strong relationships with clients, focuses on impact and result for the client and responds positively to feedback Ability to lead effectively, mentoring as well as conflict resolution skills V. Recruitment Qualifications Education: Postgraduate level university degree in development economics, political science, international development and/or management. Experience: Senior grade advisor with at least 10 to 12 years work experience in post-conflict or transitional operations and management. At least four years work experience in the field, including in a post-conflict setting with a solid understanding of humanitarian and transitional issues. Previous experience in UNDAF development, UN Transition Plans, or recovery plans is required. Language Requirements: Excellent knowledge of English including writing and oral skills. VI. Submission of application Please send your curriculum vitae, marked Head of Resident Coordinators Office / Strategic Planner By 31st January 2009 to: The Deputy Resident Representative (Operations), United Nations Development Programme - Somalia, P.O. Box 28832,00202 Nairobi, Kenya, fax: 254-20- 4183641, e-mail: registry.so@undp.org Women are strongly encouraged to apply. Applicants are required to fill the P11 Form and submit it together with the application. Find the P11 Form for Fixed Term Contract Holders on this link: http://www.so.undp.org/index.php/Download-document/42-P11-form-for-fixed-term-and-ALDs.html UNDP will only be able to respond to those applications in which there is further interest. This vacancy announcement is also available on UNDP Jobs and on the Relief Web site (http://www.reliefweb.int/) Happy New Year, I hope you may be able to help me; I am currently working for Adam Smith International Africa . ASI is looking for consultants in the HR field for a project that we are working on in Sierra Leone . This is a DFID funded Human Resource Management and Payroll Verification project. We would really like to include more regional (Kenyan and other African) consultants for this project. We are looking for consultants on a short and long-term basis with the experience in any of the following areas: developing effective personnel record systems training those responsible for managing personnel information developing payroll systems payroll verification integration between personnel and payroll systems Attached you will also find the draft ToR for the job. I look forward to hearing from you soon. Regards, Irene Irene K. Kombo Regional Coordinator Adam Smith International Africa ACK Garden House, 5th Floor 1st Ngong Avenue P.O.Box 26721-00100 Nairobi, Kenya Phone: + 254 (0) 20 271 2955 Fax: + 254 (0) 20 271 2956 Mobile: + 254 (0) 725 813 801 Email: i rene.kombo@adamsmithinternational.com Government of Sierra Leone Public Sector Reform Unit/ DFID Sierra Leone July 2008 1 DRAFT TERMS OF REFERENCE SUPPORT FOR HUMAN RESOURCE MANAGEMENT AND PAYROLL VERIFICATION IN SIERRA LEONE OBJECTIVE Consultancy services are required to provide support to the GoSL initiative to establish control of its personnel records as a foundation for civil service payroll control. The aim of the project is to introduce a sustainable infrastructure for managing complete, reliable, up-todate, secure and trustworthy personnel information over time. A consultancy team is therefore required for six months to support the Public Sector Reform Unit, Office of the President in delivering this component of its wider programme of public service reform. The principal outputs of the project should focus on ensuring that the gains achieved through the records-based verification programme are fully sustainable and that they support the delivery of wider public sector reforms, including strengthened public expenditure management and increased capacity to deliver services in the public domain. RECIPIENT The recipient of the services will be the Government of Sierra Leone. SCOPE OF WORK The consultants, ie Service Provider (SP), will work to strengthen the growing professional capacity of the GoSL Records Management Review Team, particularly in relation to the sustainable management of personnel records. It is envisaged that the international consultants (including any regional consultants) will provide a number of short-term inputs in Sierra Leone during the period of the assignment, working closely with government stakeholders. They also will be required to ensure that relevant stakeholders are briefed fully and regularly, about progress on the project. The project will include the following activities: conducting training for the Records Management Improvement Team to ensure that team members are empowered to introduce and keep oversight of all of the systems and processes involved in quality control of personnel information ensuring that all personnel documents gathered during the payroll verification exercise are added systematically to the personnel files resolving anomalies recorded in the anomalies database ensuring that systems are in place for regular transfer of up-to-date information to the relevant government institutions supporting and enhancing existing systems and processes to ensure that the required information is created for all new employees and that all changes are recorded systematically, including ensuring that working files are kept in line with the master files held at the Establishment Secretary Office. supporting the delivery of a full scanning programme, ensuring that there are adequate quality controls in place and that there is an appropriate mechanism for transferring the digitised documents to the Integrated Financial Management Information System (IFMIS); establishing guidelines and procedures to guide the scanning process Government of Sierra Leone Public Sector Reform Unit/ DFID Sierra Leone July 2008 2 ensuring that the photographs and fingerprints captured for each civil servant during earlier work programmes are complete and that procedures are in place to record similar biometrics for all new entrants designing and introducing security systems and procedures to ensure that once created (manually and electronically) the personnel information is maintained securely and protected against unauthorised access, alteration or deletion supporting the Records Management Improvement Team to build capacity within the Establishment Secretarys Office Records Office for managing personnel information. ensuring that adequate reporting systems are in place producing handbooks/guidance material necessary to support all aspects of sustainable controls for managing human resource records in the Establishment Secretarys Office /Human Resource Management Office and in the ministries/departments and agencies METHOD The approach will build on the ongoing civil service verification exercise, which is based on a reconciliation of personnel records management data held at the Establishment Secretary Office with the information held in the payroll system, supported by secondary sources of information (e.g. social security files) and by the findings of physical verification of personnel. The resolution of anomalies will be consolidated into an IT based systems, and will build on the role of civil service managers in verifying the data collected at authentication stage. The approach will emphasize sustainability of the system beyond the end of the project, through capacity building and training of Government staff in verification and data maintenance techniques, and through building secure IT -based personnel files, with the aim to ensure payroll integrity and enhancing Human Resource management systems. Bidders for the tender will be required to: Develop as part of their tender, an appropriate plan for delivering against the scope of work and approach stated in this terms of reference and identify and mobilise relevant technical assistance for the implementation of the programme. The successful bidder once in post will also: work specifically with and be located in the Governments Public Sector Reform Unit (PSRU) who has responsibility for managing the payroll verification exercise on the Governments behalf. The PSRU will also be responsible for providing transport requirements & secretarial services to the SP. maintain a close working relationship with other relevant GoSL Partners, namely the Ministry of Finance and The Office of the Accountant-General . OUTPUTS The outputs for this project will be: sustainable systems for ensuring that there is effective integration and reconciliation between personnel records and payroll data Government of Sierra Leone Public Sector Reform Unit/ DFID Sierra Leone July 2008 3 a detailed plan for scanning key personnel records that document employment for every civil servant and ensuring that these digitised copies are linked to the IFMIS a greatly strengthened security system to ensure that access to human resource records is controlled at all times and that no unauthorised changes can be made to electronic personnel data strengthened links between the management of civil service personnel information and the management of the information required by the National Social Security and Insurance Trust improved capacity of the Records Management Improvement Team to support the long term management of personnel records Monthly progress reports and a final report at the end of the Project TIMEFRAME The consultancy services will start in December 2008 and will be carried out over a period of six months. There is the possibility of an extension of up to six months. REPORTING Handbooks, guidance notes, or other related documents as well as progress reports should be submitted to the Director of the Public Service Reform Unit and copied to the Economic Adviser and Governance Advisor in DFID Sierra Leone BACKGROUND The Government of Sierra Leone (GoSL) has been working assiduously to develop complete and reliable personnel information, both as a foundation for effective human resource management and as a basis for sustainable payroll control. Ensuring that there is a link between the personnel files and the personnel information held in IFMIS is considered a key aspect of payroll control. A Records Management Improvement Team was formed in early 2005 under the auspices of a DFID-supported Records Management Improvement Programme, and now comprises 25 members led by the Public Archivist of Sierra Leone. Members of the Team have been seconded from various institutions, but it is intended that their institutional base will be the Establishment Secretarys Office/Human Resource Management Office until such time as a separate Department of Records and Archives Management can be established. The Team has in the meantime been working to establish a regulatory framework and rules, together with systems and procedures for managing public sector records at the national level. Its members have benefited from a programme of practical onsite training. During 2007, the principal focus for the Teams efforts was developing complete and reliable personnel records as a basis for verifying the civil service payroll. This included building a master and a working file for every civil servant and developing a database (linked to the payroll) to record anomalies in personnel information for every civil servant, including gaps and discrepancies in the records held. Through careful reconstruction of personnel files for all civil servants, the most complete possible documentary record of employment was built Government of Sierra Leone Public Sector Reform Unit/ DFID Sierra Leone July 2008 4 for each civil servant, and essential details of each file were entered in the database. Lists of missing documents, as well as anomalies within the documents, were prepared. Building on these achievements, a records-based verification methodology was developed in late 2007. The methodology differs from a standard headcount or census by using verifiable evidence as a basis for sustainable improvement in payroll control. In the first half of 2008, the Team pilot tested the verification methodology. They performed 2000 interviews with a randomly selected subset of civil servants drawn from the Ministry of Health and Sanitation in the Western Area of Sierra Leone. Each of the 2000 individuals in the subset was interviewed at his or her place of work, and biometrics (photographs and fingerprints) were collected. The exercise was highly successful in resolving anomalies, locating and copying of a large volume of personnel information held by individuals and identifying employees who were being paid for work they were not doing. The verified information has been uploaded to the payroll to correct discrepancies, and the individuals who were not working have been removed from the payroll. The Team has now embarked on a national civil service verification exercise that is due to be completed by September. The exercise will result in large quantities of personnel documents that will need to be added to the existing files which in future will provide the evidence base for a clean payroll. At the same time, the exercise will ensure that business processes are in place to support the creation and management of personnel records in both paper and electronic form. DFID August 2008

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Start date Jan 29, 2009

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